CV is prepared so Let’s Find Job!

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Second step: Priceless tips HOW TO APPLY  from Fair Recruitment Experts!

http://www.fr.net.pl/en/

 Read – use – achieve success!

In previous part >LINK< we presented, in hopefully easy way, how to prepare a proper resume/CV. Before moving forward, I would like to recap the most important points. CV is your business card in contacts with potential employers, so the layout should be clear and transparent. All relevant information should be visible with contact data on top, information about employment and education in reverse chronological order and with no mistakes, even those grammatical and spelling. The resume should provide as much as possible detailed information about your educational background and, if applicable, work experience. Having a well prepared CV allows you to start looking for job.

HOW AND WHERE TO LOOK FOR JOB?

Visiting different internet forums, I came across many posts saying „I sent my CV to hundreds of companies with no result. There’s no hope, I will find job”. Working in recruitment company for some time, I received numerous CVs sent just for the purpose of being sent or sent for completely non related positions. That is absolutely wrong strategy, especially for young person, entering professional market. It can create a sense of powerlessness, feeling of being lost, which may even cause depression. While starting search for job, you should prepare yourself and equip in lot of patience. First of all, you should realize, what type of job you are looking for? Such a simple thing, but it helps a lot. With such knowledge, you are able to pick the right channels of getting with your resume to potential employer.

I think, that for engineering graduates, there are four sources of job offers:

– University Career Centres– more and more companies are reaching for best graduates or students through career centres. That is why, you should check adverts on regular basis. There you may also find information about possible career fairs. It is worth participating in career fairs because it is an opportunity of meeting employees of the company and getting detailed information of the proposed positions. During the fairs, employers and agencies present current vacancies. If the list of participants includes interesting companies, you should go there. Get few copies of your CV to give them to company representatives. Do not give it to all of them. Only those of interest.

– Corporate Websites– even during studies you should follow news from the industry you are interested in. While reading them, you should check company career websites whether there are any openings, that could be of interest. Usually corporations have separate career sites directed to students and graduates. They offer some information about possible paths of professional development, apprenticeship/graduate programmes, and finally list of basic requirements for applicants. Human Resources or Recruitment departments have also separate email addresses for graduates, so you could send your resume (and other required documents if necessary). However, before sending your application, you should check requirements. Same applies in case of application for specific position. If your knowledge, experience and qualifications match the requirements, send resume. In case they don’t, then you can always register yourself at company’s CV database. After submitting your CV in such database, you can expect company representative to contact you in case of openings matching your qualifications.

Professional Job sites– these are professionally oriented websites created for separate industries. Especially in case of oil and gas, such sites are a good option for searching for suitable vacancy. They are used both by employers as well as recruitment agencies, because they are good source of candidates. In most occasions, such website has also its own CV database. Therefore, it is good to create a profile, providing as much information as possible, allowing either company or agency recruiter to find you. One important issue, is that the profile and CV should be updates regularly.The most important sites with jobs offer for oil and gas are:

-Recruitment agencies– it is very tempting for me to include recruitment agency as source of job offers. However, agencies usually work on behalf of clients, who are looking for particular skills and experience and it is rather hard to find offers for graduates. Nevertheless, there are some companies, that leave complete recruitment process to agents including graduate and junior positions. So, you can check agency websites from time to time. You can also submit your CV in their databases and continuously update it.

-Social networks– being very popular lately, social networks became not only a place to meet new friends and maintain contact with existing ones. They became powerful tools for companies and recruiters in search for new candidates. Among all networks, Linked In stands out as the most professional site in the web. With ca. 250 mln of unique users, it creates probably the largest career website. There are more than 5000 groups dedicated to oil and gas industry. Usual criteria for choosing groups is the number of members. The larger number is an indication that the group is “alive” and there are many interesting discussions, in which you could take part. However, some groups are run by administrators of professional job sites and present only job offers. It is wise to keep balance between pure job oriented groups and those, where professionals meet and share opinions.

Most important is the fact, that social networks not only allow recruiters to look for candidates but also create chances for candidates to „meet” their potential employer. While looking for someone to contact, we advise you to look for someone that is responsible for graduate recruitment. It saves time and you will have opportunity to get the fresh news from interesting company. However, in order to increase your chances of getting employed, you should be more visible in the network.

Just one important note, corporate websites, professional job sites, agencies and social networking sites have one thing in common. You are requested to create a profile. The rules are very similar to all three types of websites, so the ones described below, will be applicable to all sources.

BE VISIBLE LINKED IN

As mentioned above, Linked In is a great tool for both sides of recruitment process. Daily, hundreds of recruiters check thousands of profiles in their search for the right candidate. At the same time, thousands of candidates check updates from corporate profiles or recruiters.
In order to help recruiter in finding you, you have to create a good profile, which will be visible. Information provided in the profile should be, similarly to profile on the job site, as specific as possible. Creating a Linked In profile is very easy as you are guided step by step through all fields. In short, the profile should be similar to resume and all rules from previous article apply, including photo.

Good LI profile, apart from typical resume has also other features, that are important. First of all, „Summary”. It is space, where you should put a short but descriptive information about your background, knowledge and experience. It will be explained in further part, why the profile is important. Secondly, the contact list. It is always well seen, when your contact list is not restricted to your colleagues but it also contains names of industry specialists. It really does look professional. Additionally, through your contacts, you have chance to be up to date with industry news as well as information about available vacancies. Your contacts may also become a good source of information about company culture, possible development and other things, that might be interesting. Third important issue: recommendations. In case you had been involved in extracurricular duties, have some work experience (not necessarily within the industry), you can always ask for written opinion from other participant. Obviously, it always looks better, when such opinion is written by direct supervisor than colleague, but the latter also count. One important thing is that while asking someone for recommendation, you should be prepared to write similar references for this person. Linked In gives you also chance to strengthen the profile through skills endorsements. After adding key skills to your profile each of your contacts will have opportunity to „vote” for one of the skills or even propose new skill. In simple words, skills and skills endorsements are the keywords for Linked In search engine. So choose your skills carefully as they will be guidelines for recruiters during their search.

Last but not least method for being visible in the Linked In network are discussions. Especially those touching areas of your professional interest. Taking part or starting new discussions will help your profile to be viewed by other users, which should lead to new contacts with new colleagues, experienced professionals and finally with recruiters.

All above features such as well prepared profile, recommendations, skills endorsements and discussions can be described as rather passive methods of using Linked In as job searching tool. Below, I will try to show, how actively use the network for your purposes.

ACTIVE SEARCHING

 As everybody knows, social networking is based on interactions and same rule applies to Linked In. In addition to being visible, network encourages you to actively look for job. Job offers can be found in form of formal job adverts as well as job discussions in groups. You can use site’s search engine to look for interesting vacancies. By following profiles of interesting companies, you will be informed about updates, including available openings, on regular basis. Linked In allows users to apply directly.

You can also get in touch with people directly responsible for recruitment for companies. In the early stages of your professional career, I would advise contacting company recruiters, so called in-house recruiters. Usual names of their positions would be recruiter, talent development specialist/manager etc. These people should be among your contacts, but do not think about them only as addressees of your applications. They can also serve as source of information about the company, its culture, strategy. Moreover, in case you would be interested in specific project or company activity, they should be able to direct you to person responsible for or working on the chosen subject. First and foremost, do not be afraid of getting in touch with such people, both recruiters and line engineers/managers. They can really help you.

Obviously, while getting involved in networking you should not forget about your colleagues and friends in real life. Especially those already working within the industry. Oil and gas sector is a pretty closed one and many vacancies are filled through personal recommendations without even being announced. So, if you know someone already working in oil and gas, get in touch with them. It worth reminding them about yourself adding that you are actively looking for job, so they could help if possible. There is also one more argument, why you should stay in touch with colleagues in real life. It is growing number of companies rewarding their employees for recommendations, meaning that employee who recommends candidate gets financial reward in case the candidate gets employed. We all agree, that getting such recommendation from person knowing us in real world is much easier and such cooperation may work for both sides.

Through preparation of profile as well as active search, you may receive an invitation to take part in recruitment process. In such case, candidates usually send the prepared pack of documents and wait for response. Sometimes, not even realizing, that such pack can be the beginning of the end of their participation in recruitment process.

APPLICATION DOCUMENTS

One of the worst things that can happen to recruiter is an email with attachments ca. 10 megabytes. There are scans of diplomas, certificates, passports as well as other qualifications. And somewhere among them is one small file, which is most important, the resume.

No matter, whether you apply through company database, job site, networking site or recruitment agency, always try to find information about required documents and stick to this list. One of the most common mistakes are cover letters attached to applications. The problem are not the cover letters themselves but their form. Usually candidates use one template and forward it with application for each position they are interested in. Moreover, some candidates do not change the name of position they apply for or even use the wrong name of company. This is the worst thing that can happen. If, by any chance recruiter goes through such cover letter, he instantly knows, that this is one of the hundred applications sent by the candidate. For recruiter it is sign, that the candidate is not really interested in certain position. Therefore, if required the cover letter should be prepared for specific position and addressed to the right company. That is why, in order to save time, you should check, if the document is required. If not, simply do not send it.

When the company wants to receive application with cover letter, then again, similar to resume, it is worth to spend some time while preparing it. First of all, it should have proper form with headers. In the beginning you should clearly explain for which position you apply for. The best way for it is to copy the name of position with reference number. Following part of the document should be a short presentation of your skills, starting with the most important ones, professional attributes. Ending with social skills as well as explanation, what motivates you to apply for this particular position. The form of cover letter should not exceed one A4 page, including all headers and signature. Simply, it should be a brief presentation of yourself, that would catch recruiter’s eye. Good cover letter should underline experience and qualifications required by the job, so the recruiter could read about them before checking the resume.

I repeat once more, a good cover letter should be written in relevance to the job description of position you apply for. In first instance, you should check the duties and requirements for candidates. Based on them, the letter should contain most important arguments behind your candidacy for that particular position. The letter should also show your knowledge of the company. Therefore, before writing it, spend some time reading about the firm, technologies used and projects in order to reflect this knowledge in the letter. Thanks to that, your letter will be a clear signal of interest in this specific company and this particular position.

In case the cover letter is not required, but you really want to send it, please try to stop yourself, as you can see from above, writing such letter is time consuming. You can always transfer the cover letter into the text of email with your application form/resume. This is what we call summary. The main difference between the cover letter and summary is that summary is more specific and technically oriented. Especially in engineers recruitment, people responsible for it, would rather see the experience and qualifications matching the job instead of baroque sentences. Therefore, as mentioned in case of Linked In profile, it is good to prepare summary as short information about experience, qualifications and specific skills. Second difference is that summary is more general as it is not designed for one particular position and it can be used as part of Linked In profile. Thanks to summary, you will have chance to strengthen your application without sending unnecessary documents.

All above information should serve as guidelines for searching the job. Starting with right places to look for work, through improving visibility, ending with selection and preparation of additional information for recruiters. Equipped with such knowledge, you should be able to find interesting position and apply for it. It is possible, that this time, you would receive an email or phone call from company, inviting you for meeting.

I wish to take this opportunity, to wish you Merry Christmas and happy New Year on behalf of myself and my colleagues from Fair Recruitment.

Pawel Wodka

Recruitment Consultant of Fair Recruitment

pawel.wodka@fr.net.pl

http://www.fr.net.pl/en/

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Barbara Pach

Marketing Manager of YoungPetro; Student AGH University of Science & Technology in Cracow; Poland SPE Student Chapter

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